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A reader emailed to ask whether you could make a dynamic chart using OFFSET-function-based Names in Excel 2016 for Mac. Good question, and I wondered if he’d encountered some unexpected problem, perhaps a bug, in Mac Excel. So I dusted off my MacBook Pro and tried it out. Bottom line: There are several ways to make dynamic charts in Excel, and there seems to be no difference other than cosmetic in how they work between different versions of Excel, and between operating system.
The protocols are the same for Mac Excel and Windows Excel, and perhaps it’s time for a quick review. This exercise was done completely in Mac Excel 2016, and other than not knowing a few of the shortcuts I use everyday, it was not very different from working in Windows Excel 2016. Dynamic Charts in Excel It’s pretty easy to set up data and create a chart in Excel. But once you’ve created a chart, it keeps plotting data from the same cells. If the data in the cells changes, so does the chart, but if the data extends to more cells (or shrinks to fewer cells), the chart doesn’t seem to notice.
Diagrams such as matrices, graphs, maps, and charts help people visualize. Or mobile device—Windows®, Mac®, Android®, iOS®, or any other platform.
There are a couple ways to create charts that will grow with your data. The easiest way is to use Tables as the chart source data. A bit more complicated is to use Excel’s Names to define the series data for your chart. Using Names can lead to more flexibility in defining the data in your charts. I’ll describe how to make dynamic charts using Tables, using Names, and using Names in a more flexible way. Dynamic Charts Using Tables The easiest way to make a chart’s contents reflect the size of a range of data is to put the data into a Table. Tables made their appearance in Excel 2003, and were called “Lists”.
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These lists were a more structured container for your data, with a database structure of fields (columns) and records (rows), field headers (column headers) and filtering tools. You could sort and filter your data range easily, and any formula that used a whole column of your List updated to automatically keep using that whole column of the list. Lists became the favored source data for charts and also for pivot tables. In Excel 2007, Lists became known as “Tables”, and their capabilities have been expanded in every version since. The screenshot below shows the same data and chart as above, but the data is now in a Table. To get your data into a table, you select it (or select one cell and let Excel figure out how far it stretches), and on the Insert tab of the ribbon, click Table.
Excel asks if your table has headers, then it applies a Table style (the yellow style is shown below), it adds AutoFilter dropdown arrows to the field headers, and it puts a small backwards “L” bracket at the bottom right corner of the table. You can change the size of the Table by clicking and dragging the bracket at the bottom left corner of the Table. If you type or paste data directly below the Table, the Table will automatically expand to include this new data. And a chart that uses all rows of the existing Table will expand accordingly. If you type or paste data directly to the right of the Table, the Table will also automatically expand to include this new data.
A chart that uses all of the existing Table will expand accordingly. This little trick of adding a new series if the data expands accordingly is nice, but it requires that the chart already contain all of the Table’s data. Names (a/k/a “Defined Names”, “Named Ranges”, etc.) A Name is what Excel calls a variable that resides in a worksheet or a workbook. Names are often assigned to cells or ranges; for example, you might place a sales tax rate into a cell and name the cell SalesTax, and subsequently use the cell’s name rather than its address in a formula. Because of this Names have been nicknamed “Named Ranges”. However, the definition of the name includes a formula. If my sales tax rate was stored in cell A1, then my Name SalesTax would have a definition of “=A1”. Because of this, John Walkenbach, but he’s smarter than the rest of us, so his suggestion didn’t stick.
We can use Names in our charts, but we need a distinct name for each dynamic range that the chart will need. We’ll need one Name for the X values if the series use the same X values range, and we’ll need one Name for the Y values of each series. In our sample, we will need three Names. I’ll call them XValues, Y1Values, and Y2Values, and I will define them as follows: XValues =OFFSET(Names!$A$1,1,0,COUNTA(Names!$A:$A)-1,1) This OFFSET formula uses cell A1 of worksheet Names as a starting point, offsets the range down by one row and right by zero rows, then makes it as many rows tall as the number of alphanumeric cells in column A minus one (we don’t want to include the “Category” label), and one column wide. So starting with cell A1, our range begins in cell B1, and is 6 rows tall and one column wide; our final range is A2:A7.
It’s easy to see that adding another value into cell A8 will expand this range to A2:A8. However, if we add a value in cell A57, it will also expand our range to A2:A8, so we need to make sure the rows below our data are kept blank. The other two definitions are easier: Y1Values =OFFSET(Names!XValues,0,1) Y2Values =OFFSET(Names!XValues,0,2) We’ve already figured out how large each range needs to be, since the X and Y values have the same number of cells, so both of these OFFSET formulas start with the first name XValues as an anchor, and offset no rows down but one or two columns to the right.
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If we don’t specify sizes, then the new Names will define ranges the same size as the anchor. Okay, that’s how to build a formula definition for a Name. Let’s actually create a Name. On the Formulas tab of the ribbon, click the Define Name dropdown, and select Define Name This pops up the Define Name dialog, shown below for the Mac. The Windows dialog is a bit more extensive, and Windows Excel has a much better Names Manager (this dialog happens to serve as the Mac’s Names Manager).
For a truly powerful Name Manager, you should try out the at the website of my colleague, Excel MVP Jan Karel Pieterse. If you’ve selected data before opening the dialog, Excel tries to guess how you want to name data based on labels in the top row and left column of the selection. But I’ve cleared all of this so we’re starting fresh. Here I’ve typed the name of the Name.
Note that I’ve included the worksheet name and exclamation point, which means the Name will be “in scope” (i.e., available) for the worksheet “Names”. Otherwise it would be “in scope” for the entire workbook. Then enter the formula where it says “Select the range of cells”.
You can enter any formula that refers to cells, or a formula that calculates a value, or a constant value. I don’t capitalize my function names when I enter them; that way, if there’s an error, Excel won’t capitalize a bad function name. A misspelled keyword is easier to recognize if it is not capitalized (“offfset” vs. Click the OK button to add the Name and exit the dialog, or click the Plus icon to add the name and keep the dialog open. The name is listed in the box at the left; the worksheet name is listed as well to remind us that the scope of the Name is limited to that worksheet. The sheet name is removed from the name in the top right box. You can make sure the name refers to the intended range if you click in the box with the formula defining the Name.
With the cursor in the formula, the range A2:A7 is highlighted in the worksheet. Now enter the name and formula for the next Name, and don’t forget to include the worksheet name. Click the plus icon to add the name, and click in the formula to make sure that the Name references the desired range, B2:B7. Enter the name and formula for the last Name, remembering to include the worksheet name. Click the plus icon, and check that the formula refers to C2:C7. Now we’re finally ready to make our dynamic chart. Dynamic Charts Using Names Every chart series has a formula that defines the data in the chart.
The blue series in the static chart below is =SERIES(Names!$B$1,Names!$A$2:$A$7,Names!$B$2:$B$7,1) This means it uses cell B1 of the sheet Names for the series name (“Alpha”), A2:A7 for the X values, B2:B7 for the Y values, and it’s the first series in the chart. The formula for the orange series is =SERIES(Names!$C$1,Names!$A$2:$A$7,Names!$C$2:$C$7,2) We can use the Select Data dialog to modify these, but it’s easiest to simply edit the formula directly. Select the blue series of the dynamic chart, and observe the formula in the Formula Bar.
It probably looks like the first SERIES formula above (I invariably start with a static chart of the data I want to plot dynamically). Edit the formula to read as follows, and press Enter. =SERIES(Names!$B$1,Names!XValues,Names!Y1Values,1) If Excel doesn’t like the new formula, make sure you’ve spelled the Names correctly. Similarly edit the formula for the orange series to read =SERIES(Names!$B$1,Names!XValues,Names!Y2Values,2) At first the two charts look the same.
When we select the static chart, we can see the chart’s source data highlighted in the worksheet. We see the same data highlighted when the dynamic chart is selected. It’s convenient that Excel is smart enough to highlight the chart data even if it is defined by dynamic Names. I’ll select the dynamic charts in the rest of this tutorial to show the range included in these charts. Now let’s extend the data by a couple of rows.
The static chart isn’t clever enough to notice, but the dynamic chart keeps up nicely, illustrated by the highlighted data in the worksheet. If we extend the data by a new column, the static chart doesn’t change, and the dynamic chart doesn’t add a series to represent the new data.
I’ve added a third chart which shows the new data. I had to add an extra Name to the worksheet: Y3Values =OFFSET(Names!XValues,0,3) and then I had to add a third series to the chart with the following SERIES formula: =SERIES(Names!$B$1,Names!XValues,Names!Y3Values,3) My new chart contains all the data, though I had to include it in the chart manually. Before Excel 2003, the only way to get a dynamic chart was by using Names. It’s a lot of work, and hardly seems worthwhile if using Tables is so easy. But if we know how to make a chart using Names, we can make a dynamic chart that’s more complicated than just expanding to add a row. Dynamic Charts Using Complicated Names How about a chart that doesn’t show all the data, but only the last several points. This might be useful if you want to show the last six months of sales, or high temperature for the previous week.
We’ll make a dynamic chart that plots the last five values. The setup is almost identical to the previous dynamic chart, but our definition of XValues will change. XValues =OFFSET(Names!$A$1,COUNTA(Names!$A:$A)-1,0,-5,1) This OFFSET formula uses cell A1 of worksheet Names as a starting point, offsets the range down by the number of alphanumeric cells in column A minus one, and right by zero rows.
This means now we’re starting at cell A7 instead of A2. Then we make the range -5 rows high, meaning we count upward, and one column wide. Our new X values range should be A3:A7. After entering the new name as before, check to make sure the correct range is highlighted. Edit the SERIES formulas of your dynamic chart as we did above. We see that our static chart shows all six points of the data, but the dynamic chart shows only the last five points, categories B through F. Let’s add a couple rows of data.
The static chart is, well, static, but our dynamic chart shows the new last five points, categories D through H. Summary Dynamic charts can easily be created in Excel using data ranges from Tables. With a bit more work dynamic charts can be created using skillfully defined Names.
These charts can be more flexible than Table-based dynamic charts, depending on the formula skills of the Excel user. There are a few gotchas that I didn’t mention: some Name definitions seem like they should work, for example, but Excel charts won’t recognize certain functions. Also, some Name names may cause problems, especially those beginning with the letter “c”; you can’t enter them into the SERIES formula, but you can use them in the Select Data dialog. William – It depends on how much of the table is plotted in the chart. For a chart that plots series in columns: If a series uses all rows of its column of the table, the number of points will change as the table adds or loses rows.
If the chart uses all rows and columns of the entire table, the number of series will change as the table adds or loses columns. For a chart that plots series in rows: If the chart uses all rows and columns of the entire table, the number of points will change as the table adds or loses columns. If the chart uses all rows and columns of the entire table, the number of series will change as the table adds or loses rows. Richard says.
Olivier – It’s easier (and probably more reliable) to create the chart with a static range first, then edit the series formulas. When you select a series in a chart, you should see the SERIES formula in the formula bar. Edit the series like any other formula. Here is a static chart from this tutorial. I’ve selected the first series and the formula appears in the Formula Bar. Here is a dynamic chart with the first series selected. Note the series formula with Names.
I just tested this (again) and you can edit the series formulas, replacing cell addresses with names.
I’ve been experimenting with computer audio in the last few months, ripping CDs to a PC and playing them back through my main stereo system. One setup I tried was: ripping to Apple Lossless (ALAC) format and playing the files back through Pure Music on a new Apple Mac Mini (OS X operating system). The Mac Mini was connected by Toslink to a Cambridge Audio DacMagic Plus DAC, which in turn was hooked up to the stereo system. My current system is: ripping to FLAC format and playing the files back through J River Media Center 18 on an HP Compaq desktop PC (Windows 8 Pro operating system). The PC is connected by USB to the DacMagic Plus DAC, which is hooked up to the stereo system as before. (The PC is an HP Compaq Elite 8300 Ultra Slim Energy Star, UK configuration.
J River Media Center and the PC are configured for ASIO playback via a Cambridge Audio USB driver installed on the PC.) When I first tried the Pure Music/Mac Mini configuration I was impressed by, among other things, the gorgeous deep bass coming out of my 12-inch woofers when playing some tracks. But when I set up the J River/Windows system, I didn’t feel quite as blown away by the bass when playing the same tracks. The question was, why? Was I getting slightly less bass from the J River/Windows setup than I had been from Pure Music/Mac Mini?
Or was it all in the mind - was the bass really the same but simply not impressing me as much because I’d heard it all before? And if I really was getting less bass, was it because of differences between a) ALAC and FLAC, or b)Pure Music and J River Media Center, or c)OS X and Windows 8 Pro, or d)the Mac Mini and the HP Compaq PC, or e)Toslink and USB?
Then I had an idea for testing for bass response. I’ve been using the Dr Feickert Adjust + Pro test record and software to test cartridges.
This software is really for analogue testing but it does include a CD of test tones for calibrating the test equipment and I thought I could probably use this for testing frequency response, as follows. I took the CD and ripped it twice over using dBPoweramp - the first time to ALAC and the second time to FLAC.
Then I sent the ALAC file to my Mac Mini and the FLAC file to my HP Compaq PC. For the test, I connected each computer in turn to the DAC in the usual way. But instead of connecting the outputs of the DAC to the stereo system, I connected them to the external soundcard of the laptop loaded with the Dr Feikert software. This method worked and gave me a frequency response output chart for each computer setup.
I found the results interesting so I thought I’d pass them on. The test track used was a sine sweep from 20Hz to 20kHz.
Here is the sine sweep on the J River/Windows setup, shown with a log scale: And here is the same test on the Pure Music/Mac Mini setup, shown with the same scale: And here are exactly the same results but shown with linear scale. First, J River/Windows: And second, Pure Music/Mac Mini: As you can see, the charts are virtually identical – you could be looking at the same chart except for tiny variations due to random artefacts. (If you run the same test on the same setup over and over, you get tiny variations every time.) I conclude from this that both the J River/Windows setup and the Pure Music/Mac Mini setup are producing bit-perfect audio without any coloration whatsoever. They are both outputting exactly the same frequency response and to that extent there’s no difference between them. The difference I thought I could hear was completely imaginary. Nor is there any difference at all, in terms of frequency response, between a) ALAC and FLAC, or b) OS X and Windows 8 Pro, or c) the Mac Mini and the HP Compaq PC, or d) Toslink and USB interconnects.
BTW The reason the charts aren’t absolutely ruler flat is because something else in the chain – the DAC or the sound card – is producing a response with a slightly non-flat pattern that remains constant whichever computer is plugged in. It wouldn’t be hard to isolate that but it’s a job for another day. Click to expand.That would have been a much better thread title than mine!
If you're asking me, the answer is, my original first impression was that they sounded different in terms of frequency response but the more I tweaked the Windows system - switching to ASIO, installing the Cambridge Audio driver, switching from a very long, very cheap printer USB cable to a shorter and higher quality USB cable - the more I started to think they sounded the same. Doing the frequency response tests confirmed that the frequency response was indeed the same and now, to answer the question, no, they don't sound any different to me. All I'm saying here is that the frequency response of J River and Pure Music, and Windows and Mac, and ALAC and FLAC, and USB and Toslink, is identical - that is, flat. It's possible there may be other differences in sound quality and I'd be very interested to hear any opinions on that but in terms of frequency response or EQ or bass or brightness, I think the charts demonstrate that there's no difference at all.
That surprised me but I'm new to digital and I don't know if that's accepted or debated. I'd be willing to try a test on, say, iTunes but it would have to be on a like-for-like basis to be fair. Let's say I did it on the Mac, to keep things simple, and compared it with Pure Music.
Pure Music automatically selects the native resolution but what resolution does iTunes choose by default when it plays back a ripped CD? I suspect I'd have to make manual adjustments to make it play back at the same resolution as Pure Music. Can anyone confirm this and if so, can you tell me how what to do and how to do it? It'll take a while to set up all the gear again and I only want to do it if it's a fair test. I'd be willing to try a test on, say, iTunes but it would have to be on a like-for-like basis to be fair.
Let's say I did it on the Mac, to keep things simple, and compared it with Pure Music. Pure Music automatically selects the native resolution but what resolution does iTunes choose by default when it plays back a ripped CD? I suspect I'd have to make manual adjustments to make it play back at the same resolution as Pure Music. Can anyone confirm this and if so, can you tell me how what to do and how to do it? It'll take a while to set up all the gear again and I only want to do it if it's a fair test.
I agree that frequency response isn't the whole story - if there was distortion in there, it would sound awful whatever the frequency response. I'm not sure what's meant by low frequency noise. If it was literally noise, in the sense of sound, it would show up in the frequency response chart, I think. And if was off the chart, but affected sound that was on the chart, that effect too would show in the chart? But maybe we're talking about digital noise or something. Fan noise certainly doesn't help - my HP PC is like having a helicopter in the room. I've got a quieter fan on order.
But it's a big consideration for anyone going down this route, in my opinion. I only found out too late that you can buy specially built media PCs (MPCs) that are extra quiet. Anyway, I'm hoping to do the iTunes test in the next few days.
I read somewhere that iTunes can't play through ASIO so to make it a fair test, I'm going to try iTunes on the Mac vs Pure Music on the Mac, with iTunes playing at the same resolution. I just have to find out how to adjust the resolution manually for iTunes on the Mac.